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Privacy Policy

Privacy Policy 2019-11-04T04:34:48+00:00

Who we are

HeritX is a mission driven organization dedicated to preventing inherited cancers.  We cannot succeed without the help and support of our generous donors.  Trust is a key value for HeritX and we take the protection of any personal data that you may share with us very seriously.

Please read this Privacy Policy in full, but here are a few important points to keep in mind:

When you visit our website, even if you are just reading, we receive some personal information from you like your IP address, geographic location, and data about how you are using the website.

When you interact with us, such as signing up for our email list, becoming a donor or sending us a message through the contact us form, you may share additional information with us like your name, email address, phone number and credit card information. If you have any questions about our Privacy Policy, how we collect or process your personal information, or anything else related to our privacy practices, you can contact us at any time by emailing info@HeritX.org.

What personal data we collect and why we collect it

When you join our email list we use this information to send you information about the research and other work that HeritX is doing.  When you make a donation, we use this information to send you an acknowledgement of your donation and to keep you abreast of our research and other programs.  Donations are processed directly through a third party credit card processor (Click and Pledge).  When you make a donation through our website we receive personal information including your name, address, phone number, email address and donation amount, we do not receive your credit card information.  If you make a donation by phone and give us your credit card number, that number is transmitted directly to our credit card processor and is not stored or retained by us.

HeritX doesn’t make money from ads. So we don’t collect data in order to advertise to you. The tracking we do at HeritX is to deepen our understanding our our community and to allow you to help us achieve our goal of preventing inherited cancers.

HeritX will never sell information about you.  We won’t transfer information about you any third party for the purpose of allowing or facilitating third-party advertising to you.

Donation and Contact forms

We may require or request that you fill out a donation, sign-up, registration or contact form through our website, including to join our mailing list, attend in-person events or educational webinars, view or download materials, participate in surveys, contact us with questions and make donations to support our mission to prevent inherited cancers. We use the forms you fill out and the information you provide to process your donation, send you the appropriate tax acknowledgement of your dontation, contact you, enable access to the requested events, understand our community, obtain feedback and improve our programs.  If you correspond with us through the contact forms on the site, we may also retain any messages that you may send.

Please note that these forms may include additional policy disclosures.

Comments

We may from time to time allow comments to articles posted on our website. When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Tracking & Cookies

HeritX doesn’t track you across the Internet. We track only your interactions with our website.

If we enable comments and if you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

Data Security

We use encryption (HTTPS/TLS) to protect data transmitted to and from our site and to and from any third parties who assist us in handling your information, such as our credit card processor. Additionally, we contract with a third party (Salesforce) to host and store your personal data.  Salesforce implements physical, technical and organizational security safeguards to protect your personal information. They regularly monitor their systems for possible vulnerabilities to provide on-going availability, integrity and confidentiality of your personal information. However, no information system can be 100% secure and no data transmission over the Internet is 100% secure, so we can’t guarantee security.  You use the HeritX website at your own risk.

Rights to Your Personal Data

In addition, users located in the EU have certain rights and protections about the collection, sharing, and use of your personal data including as follows:

Right to Access Your Data: You can ask us for a copy of the personal information we have about you.
Right to Rectification/Correction: You can also ask us to change, correct, or update your data in certain cases, especially if it is inaccurate.
Right to Erasure/Right to be Forgotten: You can ask us to stop using or erase all or some of your personal information (if we have no legal right to keep using it).
Right to Data Portability: You can ask us for a copy of the personal information you provided to us in a commonly used and machine-readable format.
Right to Object or Restrict Processing: You can object to or ask us to restrict processing under certain circumstances.

For users located in the EU, please email us at info@HeritX.org to make a detailed request regarding these rights. If we determine that your request is in accordance with applicable laws, we will accommodate it to the best of our ability. We will also handle your request or contact you within the time required by law. If you are located in the EU, you may also contact your local data protection regulator.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

Who we share your data with

HeritX uses third parties to process data you share with us.  Specifically, we use:

Click and Pledge:  Click and Pledge (https://clickandpledge.com/) is our third party payment processor.  The donation pages on our website are hosted by Click and Pledge and they receive all personal information you share with us.  As noted above, they receive your credit card information for processing donations but they do not share that with us.

Salesforce: Salesforce is the third party that stores all personal information that you may share with us through this website (except for credit card information as noted above).

Mailchimp:  Mailchimp is our communications platform.  When you join our mailing list your name and email address are shared with Mailchimp.

Google Analytics: HeritX uses Google Analytics to improve the performance of our website.  You may access the Google Analytics privacy policy here.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

How we protect your data

Data Security

We use encryption (HTTPS/TLS) to protect data transmitted to and from our site. However, no data transmission over the Internet is 100% secure, so we can’t guarantee security. You use the Service at your own risk, and you’re responsible for taking reasonable measures to secure your account.

Contact Information

HeritX
1317 Wilshire Blvd. #3390
Santa Monica, CA 90403
info@HeritX.org